Are outdated paper-based processes slowing you down?

Did you know? Employees spend around 20% of their time at work searching for or gathering information

Death by a thousand paper cuts?
Paper-based business processes, network shared drives, and physical filing cabinets have become outdated. They struggle to meet the demands for rapid availability of information, automation of repetitive business tasks, and transparency in areas of audit and compliance. In contrast, a cloud-based document system serves as a reliable single source of truth. It ensures instant access to necessary documents for the right people, streamlining workflow and enhancing efficiency.

Keep it simple
The fact is, people are different. We each have our preferences when it comes to the specific tools we use to do our jobs. With so many digital tools at our disposal, it’s easy for team members to find their own ways of doing things, provided the outcome is the same. This is especially the case when there are multiple systems with overlapping capabilities, or when processes are communicated with ambiguity.

Businesses experience efficiency and compliance issues when using a combination of systems, such as network drives, SharePoint, intranets for managing important documentation. Inconsistent document handing across teams causes serious bottlenecks with communication, document processing and control.

It’s not surprising that when choosing their own workflows, people will generally follow the path of least resistance. This is why it’s important to ensure that the processes and tools you put in place are designed with your people in mind. You’ll find that the simpler systems will generally win the popularity contest.

Benefits of a Cloud-Native Solution
On-premise directories and software may seem like a more secure choice for businesses but is rarely as seamlessly accessible as a cloud-native solution. By opting for a secure, cloud-first solution, businesses ensure a simpler roll-out as well as improved user adoption. Removing barriers like Remote Desktop and VPN allows staff to access the documents they need, and when they need them across a wide range of devices.

Ensure that you’ve carefully considered which documents are important and sensitive, determined who has access to what, and agreed upon the level of security that you’re satisfied with when it comes to these documents. Once you’ve mapped this out, you’ll find that a lot of the time it comes down to simply trusting your people. After all, you hired them! Don’t place unnecessary barriers around people’s processes, falling into the trap of ‘security for security’s sake’. If you understand your business, you’ll know when an added layer of security makes sense, and when it just frustrates people.

FileHound to the Rescue!
The truth is, traditional document management methods simply can't keep up with the demands of modern businesses. Today, we need ubiquitous availability of information, automation of mundane repetitive tasks, and transparency to ensure growth and success. That's why it's time to consider a more streamlined, unified approach to document management - and that's where FileHound comes in.

Perhaps most importantly, FileHound keeps things simple. We understand that people are different and have unique preferences for the tools they use to get the job done. By designing our solution with your people in mind, we ensure that your team members can easily access the documents they need and work efficiently. Plus, with a cloud-based solution, you can remove unnecessary barriers to your people's workflows and trust them to do their jobs well.

Experience the Future of Document Automatiion with FileHound Cloud

If you're new to FileHound, now is the perfect time to join our community. Experience the power of FileHound Cloud and transform your manual document processes. Benefit from a modern and intuitive user interface, advanced security features, enhanced digital workflows, and a wide range of document automation and productivity tools.

Discover why FileHound Cloud is the go-to solution for cloud document workflow and automation tasks. FileHound is proud to be part of the Vision PLC group of companies, who also serve as our trusted UK reseller. Reach out to Vision to explore their exclusive FileHound benefits and special offers.