Security & Privacy

With FileHound Cloud Document Management

One of the biggest challenges facing businesses today is information security. From GDPR compliance, FOI and subject access requests through to safeguarding PII data, navigating the ever-evolving landscape of information security can be daunting, particularly for SMEs.

FileHound helps businesses understand and address these areas; safeguarding your important documents through a secure cloud storage solution, user-gated access and Multi-Factor Authentication.

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Why Security & Privacy Matters:

Compliance with Data Policies and Legislation:
Businesses are subject to various laws and regulations governing the handling, storage, and protection of sensitive information, such as GDPR, DPA or FOI. As non-compliance can result in severe penalties, fines, and even legal consequences, adherence to document and data policies is crucial in mitigating the risk of costly legal disputes and sanctions.

Business Continuity and Resilience:
Cyber threats are constantly evolving, ranging from malware and phishing attacks to ransomware and data breaches. Security measures, such as encryption, access controls and secure storage help businesses mitigate the impact of cyber incidents and ensure continuity of operations. By safeguarding critical documents and systems, businesses can minimise downtime, losses and reputational damage.

Certification and Accreditation:
Document management systems such as FileHound play a pivotal role in supporting businesses' efforts to achieve and maintain compliance with information security standards such as ISO 27001 and Cyber Essentials Plus by providing a robust framework for document control, policy enforcement, evidence management, and audit readiness.

Reputation and Trust:
Document management systems are typically central repositories, acting as a single source of truth for critical business documents. By implementing a solution with robust information security measures, businesses demonstrate their commitment to protecting the privacy and integrity of their data, safeguarding the company's reputation and credibility in the process.

How FileHound Can Help

FileHound offer granular levels of access controls, roles and permissions, enabling you to grant important documents. that you can decide who and what a user can do with the document.
FileHound provides a complete audit trail for every document, alleviating the burden of tracking and monitoring document interactions. Every action, such as document uploads, indexing, and modifications, is logged, offering clear visibility into who performed each activity.
Set retention policy dates for all your different document types for automatic deletion when retention policy has been implemented, with a full audit trail on all document types.
FileHound offers a Multi-Factor Authentication (MFA) service to enhance the security of your documents. With MFA, you can add an extra layer of protection to your FileHound account, ensuring that only authorised individuals can access sensitive information. Safeguard your documents with FileHound's MFA service and have peace of mind knowing that your data is secure.